Q&A

Question 41

It is not clear to us if article 7 is referring to “first round”, “second round” or the entire project. Is it possible for the client to stop the work and to hand the project to other consultants without paying a compensation fee during all phases/”rounds”?.

Could it be possible to receive clarification regarding Article 7?

The article 7 refers to the rounds of this competition. If the competition is terminated prematurely, the participants will receive compensation pursuant to clause 18.3 of the competition regulations.

Article 7 provides for the extent of the copyright rights to the work produced in the first and second round of the competition and it must be allowed that the copyright to the urban concept is transferable to the developer.

Question 40

Will the wining proposal/architects receive compensation in case of not receiving the task of fulfilling the project (Article 7 in contract)?

In case that the Client decides not to enter into the contract, there will be no compensation, the architects will receive only the fee pursuant to Article 5 of the contract.

Question 39

In case of wining the competition, we assume that the design proposal and the architects of the design proposal will be handed the work for the client and later the developer. Do I understand this correct?

As a result of the competition the Client should receive a project study of CS Campus (CS Headquarter) and urban concept for the surrounding area in Smíchov South. It is expected that the Client will invite authors of 3 best designs to negotiations on terms of the contract for work with respect to project design documentation of CS Campus (Clause 11.3 of the competition regulations) and enter into such contract with the selected architect. The developer of the remaining land in Smíchov South may take over the urban concept for the rest of Smíchov South, but it will be at the developer’s discretion whether he will enter into a contract with the architect on further elaboration of the urban concept or not.

Question 38

Our Czech based company would like to make an association with a foreign company outside EEA in order to fulfil the requirements for matador architects. Is it necessary to make the association legally before submitting the prequalification portfolio? If that so what kind of registration of Association is accepted and when it must be done?

It is necessary that the agreement on establishment of an association (in the meaning of Section 2716 of the Czech Civil Code) exists upon submission of the portfolio as by the submission a participant assumes the obligation to participate in the competition and carry out the work.

Question 37

For matador architects, you ask for Reference C to be a study or competition proposal. Can we present a reference that has been delivered or do you specifically require a project that is not yet finished or still in planning/construction phase?

Yes, in this case you can present a reference that has been delivered.

Question 36

How are the evaluation criteria (team members, motivation letter, projects) for the open call evaluated and ranked?

The mentioned parts of the portfolio are not ranked in order of importance. The selection will depend on the professional opinion of the jurors as described in the point 5.5 of the Competition Regulations.

Question 35

How will the prequalification portfolio be presented to the jury – digitally on a screen or as printed booklets?

The portfolios will be presented to the jury primarily in a digital form.

Question 34

The cover page will show the name of our participating team and the category, in our case Emerging Professionals. Should the following pages carry this information?

This is up to your decision. Either way is acceptable.

Question 33

Are we allowed to submit more than one project for each of the 3 categories required for the project experience?

No, there should presented 3 projects in total in the portfolio.

Question 32

We will be teaming up with another design practice for the competition, do we need to submit 3 projects from each office (total 6 projects) to satisfy the open call requirement for project experience?

No, there should presented 3 projects in total in the portfolio.

Question 31

For a group of individuals teaming up and entering as emerging professionals, as a team do they all need to sign the contract of the open call or one of them is enough?

One signature is enough, preferably from the person providing the largest project to the portfolio.

Question 30

We are based in the US and considering to enter this competition with another associated architects from the EU. Should we both sign the contract?

A signature from the entity from the EU is enough.

Question 29

In regards to Article 7, section 7.1 could you explain the generous Copyright terms granted on behalf of the Client for the Concept design, and what limitations exist for the Contractors concept design, if any? Usually the Copyright/Right of Use/Use of Work is site specific and not subject to modifications in any way without the authors consent.

(The Contractor hereby grants to the Client the authorization to exercise the right of use of the Work by all manners of use during the entire term of the copyright protection, without any restrictions, particularly territorial, time or number of uses, for any purposes whatsoever. Furthermore, the Contractor grants to the Client the licence to make any modifications, changes of and interferences into the Work, to process it, to combine it with other works, to further add to or further develop it, including the licence to make later modifications and changes of the redesign, in all of the above cases without author’s supervision right or additional approval or consent.)

The Copyright terms apply to competition designs and solutions provided by the architects for the competition only. Architects invited to the first round of the competition will receive a draft of the contract for architect’s work that will deal with the matter in a greater detail.

Question 28

Could you elaborate on Article 5, section 5.8 in order to understand the safeguards afforded to the Contractor and how they would be carried out, which seems to be limited in the language used:

(Without the prior written consent of the Client, the Contractor may not assign any claim against the Client arising from this Contract. …Without the prior written consent of the Client, the Contractor may not unilaterally set off any claim arising from the subject matter of the contractual relationship which the Contractor has against the Client.)

The Client wishes to avoid that any claims of the Contractor from the Contract are assigned to a third party or set off without an agreement with the Client. This is a standard clause required to be present in all contracts entered into by the Client.

Question 27

Is it possible to submit a request for participation in open call as an architectural office (authors) and then, in the first, respectively second round (or after competition), eventually enter into a contractual relationship with a Client in an association with an engineering office?

Yes, it is possible: to be selected in the Open Call based on your architectural experience and enter the next stage of the competition in association with an engineering office. Partially this has been answered as Question 1.

Question 26

Would these projects be considered as non-monofunctional type buildings:
– offices above ground and parking underground;
– media library including: a library, a centre for new media, an agora for children, multi-purpose rooms etc.;
– apartment tower with public facilities on the ground floor (spa, gymnasium) and underground parking?

Yes, these types of projects would be considered as non-monofunctional type buildings.

Question 25

Concerning the signature of the contract for work, should the city be adapted to the city of the contractor? Who should sign on the following lines? Is any stamp needed?

Yes, you can adapt the city to the city of contractor (although it would be not considered a mistake, if there is Prague). The contract should be signed by a representative of your office, meaning by a person who has a mandate to conclude a contract on behalf of your office. So, insert the name of the entity entering the contract and the name of the person signed. Include a stamp (although it would not be considered a mistake, if there is no stamp).

Question 24

As Emerging Professionals, we will list in our portfolio a project corresponding to 4.2 b) and two projects corresponding to 4.2 c). Does it matter which order we present the projects in? (Section 6 of the regulations would seem to suggest that for an Emerging Professional entry – the 2nd page would be an unrealised project, 3rd page would be a realised project and the 4th page would be an unrealised project – is it important to organise them in this order?)

The order does not matter for the purpose of evaluation. You can present your projects in the order you find the most suitable.

Question 23

Our team responds to the requirements as follows:
1) We have completed the design and the construction of a building corresponding to letter 4.2 a);
2) In our portfolio, we do not have a building in category 4.2 b), even though we have designed and built other buildings with less than 5000 square meters;
3) we have completed several studies or competition proposals (category 4.2 c)).
In which category are we? Matador architects or emerging architects? How do we fill the different pages of the projects listed in section 6.1.1.?

In this case, list yourself as matador architects. In the project requirement 4.2 b), provide a project that corresponds to 4.2 c). The jury will be notified of this situation and will be left with the final decision, to which category you belong.

Question 22

Is the contract meant for the Open Call, or is it for the 15 selected only?

As is mentioned in points 5.1.1 and 6.1.1, the contract is required now, to be signed, scanned and inserted at the end of the portfolio; see Question 5. However, I can see where this question originates – in the Competition Regulation, this contract is called Contract for the First round (meaning a pledge of delivering the work in the First round, if selected in the Open Call), meanwhile in the Download section on the web, it is called Contract for the Open Call. It is the same thing. Apologies, if it raised any confusion. Please, submit the portfolio with the scanned contract.